Specialty Notary Work

Our specialty notary work is Apostille Services. As Apostille Agents, we can help you with both personal and business requests to authenticate original and certified documents for use in another country.

We will facilitate the process of submitting your document on your behalf to the Secretary of State of the document’s origination so it is accepted for use in the country of destination.

What is an Apostille?

Apostille (pronounced “ah-po-steel”) is the French word for “Certification.”

An Apostille is described as a loose certificate attached to a notarized or certified document being sent to another country for the legal purpose of verification, legitimacy, and signature authenticity.

The country that it is being sent to must be listed on the Hague Apostille Convention List of 1961. The list of countries that are members of the Hague Apostille Convention List of 1961 is provided by the United States Department of State. If it is a Non-Hague Country, the document will require a certification to be authenticated by the U.S. Department of State after receiving State authentication.

There will be extra steps that take additional time for complicated Apostilles. There are some exceptions to the rule, such as life or death emergencies or harm to a child.

Here are some common documents that can require an Apostille:

Personal Documents
  • Birth Certificates, Death Certificates, Marriage Licenses & Divorce Decrees
  • Social Security Benefit Verification Letters
  • Diplomas, Transcripts, Business Documents, Record of Vaccine
  • Documents for Destination Weddings
  • Teaching Certificates (Educator Certificates)
  • Final Judgements
  • State Background Checks
  • FBI Criminal Background Checks
  • Adoption Documents
  • Naturalization Certificate
  • Car Titles
  • Authorization Letter
  • Consent to Travel
  • Official Records

Business Documents
  • Power of Attorney
  • Patents and Copyrights
  • Affidavits
  • Secretary Certificates
  • California Articles of Incorporation
  • California Certificate of Formation
  • California Certificate of Good Standing
  • California LLC or Corporate Certificate of Status
  • LLC Articles of Organization
  • Certificates of Origin
  • Hiring Documents
  • ISO Certificate

A few things to keep in mind:
  • Every Apostille request is different.
  • Each state has different Notary Laws.
  • It is important to check with each state agency for requirements.
  • It is important to check if they will accept documents notarized using remote notarization.
  • It is important to check if the document will require a translation.
  • You may need to contact a Federal agency to check requirements for additional documents.

Signing Agent Girl can help you Apostille your documents. Register for a complimentary account so we can provide quotes for all your notary and Apostille needs.

Members can simply upload the document or a picture of the document to our secure portal. We can then provide you with a more accurate quote with details for pricing.

For Apostille quotes, we will research and provide the current processing time for the Secretary of State of the document, as well as the Department of State and Embassy, if requested, if your destination country is not part of the Hague Convention.

These logos represent our head notary's affiliations and certifications; not all notaries will carry the same credentials.